Finance Officer - Purchase Ledger

Seafish is currently looking for a Finance Officer.

Title: Finance Officer - Purchase Ledger

Job Status: Permanent

Location: Edinburgh

Line Manager: Finance Manager

Job Purpose

  • Monitor and control the purchase ledger including processing purchase invoices and payments to suppliers and employee expenses.
  • Provision of timely accruals at month end.
  • Provision of prepayments listing at month end.
  • Purchase order administration.
  • Assist finance managers with journals and ad hoc duties.
  • To pro-actively support the finance team and work collaboratively with colleagues to achieve finance goals.


The finance officer is responsible for processing and paying all Seafish purchase invoices and expense claims circa £6m.


  • Liaise with P2P (purchase system) users including providing guidance to staff on a daily basis.
  • Accurate processing of purchase invoices.
  • Production of timely payment runs.
  • Daily interaction with suppliers to deal with invoice and/or payment queries.
  • Review coding of purchase invoicing before entry to Sun to ensure accurate nominal ledger.
  • Complete monthly aged creditors to be reviewed by Finance Manager and deal with queries as necessary.
  • To pro-actively support the finance team and work collaboratively with colleagues to achieve finance goals.
  • Calculating accruals and prepayments at month end.

Planning and organising

  • Ensure suppliers are paid on a weekly basis including employee expenses.
  • Ensure month end journals for accruals and prepayments are entered before the month end close off.

Decision making and judgement

  • Understanding the complexities of the inter relationships between the purchasing and finance systems.
  • Ensure all relevant procurement guidelines and finance processes are followed.

Essential working relationships

Internal relationships

  • Advising and liaising with Seafish staff verbally and by email on a constant day to day basis.
  • Daily communication with finance manager verbally and by reports.

External relationships

  • Liaising with suppliers verbally and by email.
  • Liaising with auditors verbally, by email and by reports.

Knowledge, skills and experience

  • Accounting technician, (or working towards) or equivalent qualification.
  • Detailed ERP systems knowledge.
  • Advanced excel skills and strong Word and Outlook skills.
  • Experience of controlling purchase ledger.
  • Good interpersonal skills.

Special features

  • This roles requires the use of two different systems (1: P2P for purchasing and 2: Sun Systems for accounting)
  • Handling sensitive information regularly as part of the post.
  • Works with minimal supervision and some direction, uses own initiative the majority of the time and makes decision based on guidelines.

The closing date for this role is 22 May 2017.

Interested? Please email your CV and covering letter to

Please don't hesitate to get in touch with us at the email address above if you have any questions about this role.

To find out more about our vision and Seafish Values, take a look at our Corporate Plan.

Thank you for your interest in Seafish - we look forward to hearing from you!